Tell-tale Signs That Your Practice is in Need of an Optical Software

Posted by Cookie deSilva on Thu, Oct 03, 2013 @ 10:10 AM

Everyone needs a little upgrade now and then, but how do you know if your office is in need of one? Are you using an optical software in your practice? If so, is your ordering solution intergrated with the system? If you are experiencing any of the following situations, it's time for an upgrade! 

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You’re Still Dealing with That Darn Fax Machine

Fax machines are really awesome machines… if we still lived in the 1990s. Faxing over your orders to the dispenser can be troublesome and slow. Fortunately for us, we have all the wonders of the modern Internet at the tips of our fingers. Once you decide to switch over and start placing orders via Internet, you’ll discover that it’s less time consuming and actually kind of fun!

You Call Your Dispenser to Track Orders

Haven’t gotten your order yet? Well, the first thing you shouldn’t have to do is pick up the phone and call the dispenser. We all know that sometimes customer service can be unhelpful or even a little bit crabby. That’s okay though, because you’ve got other options! With an online ordering solution, you can track orders online or if you already have an optical software, make sure that it is intergrated with an ordering service. It’s fast and accurate!

You Duplicate Data All the Time

I bet your hand hurts from all that writing! Instead of rewriting all of that data from the exam onto an order sheet, it’s much easier if you just start by ordering online! And if your optical software is integrated with your ordering service, it’ll populate the information into your software automatically, reducing the need for duplicate data entry. It’s super easy and extremely time efficient!iStock 000016881585XSmall

You Have an Impressive System of Paper Records

When looking at all of those ceiling-high racks of health records, it can be a daunting task to find anything. No matter how efficiently you have them sorted, it will never be more efficient than having an electronic system. Not only will all your records be in one concise place, but it’ll also your entire workflow run more efficiently, from placing orders to filing claims.

You Have No Choice but to Work Around Your Supplier’s Hours

Isn’t it annoying when all you want to do is place or track an order but can’t because the lab is closed? Instead of working around the lab hours, you should have the freedom to work whenever you want. With online ordering, you can order and track whenever and wherever your want.

You are a Victim of Slow Turnaround

Going through the hoops of traditional ordering can take up so much time. First you have to transcribe the information into an order sheet. Then you have to send in the information by phone or fax – but only during their office hours! Then you have to wait until they receive it and start processing. In this whole process, it is incredibly easy for information to be recorded incorrectly, thus pushing the amount of time it takes to get your order. What a wreck! With online ordering and it's integration into your optical software, everything is just one simple process, minimizing the margin of error.

So is your office in need of an update? Ordering ophthalmic products will be easier, less time consuming, and more fun when it's done online! VisionWeb's online ordering solution is free to eyecare providers and intergratable with more than 20 practice management systems. Sign up for your free account today!


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Tags: Online Ordering, Optical Software

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