Eyewear Refund Policies in Your Eyecare Practice

Posted by Janelle Pauli on Tue, Sep 11, 2012 @ 08:09 AM

Our friends over at The Optical Vision Site have gathered a bunch of information about different eyewear refund policies that employees enforce at their shops and offices. Do you have a refund policy? Check out their awesome post for some ideas of Eyewear Refund Policies in Your Eyecare Practicepolicies other offices are implementing, and don't forget to share your policy at the end!

Do you Give Eyewear Refunds?

This has recently become a big topic of conversation. I did not know that in New York, you have to post a refund policy (see below comment). After pulling together some of the comments on the Optiboard and a few other forums, I just thought that I would let you know what others are doing.

  • Funny thing you bring this up! Monday morning two state representatives walked in, looked around a minute, and then pulled out some paperwork to issue me a fine for not having a refund policy conspicuously posted for customers to see! They wound up not giving me the fine, me being a gentleman, and stating that I was unaware of this new law. So anyone working in the state of New York, post a refund policy! They say that reps will be walking into retailers and issuing fines if a policy is not displayed. So now we have printed ours out and posted it along with our other dispensary policies about POFs, repair charges, etc.
  • If they want a refund, we give it to them…cheerfully. No matter what.

  • If you want a refund, you get one, but you are then barred from returning. After all, if we’ve already worked hard to resolve your problem and you won’t accept help, who needs you? We give them a refund, tell them since you won’t work with us you can’t come back, and we refer them to a local OD’s office who just might be the most expensive in the state.

  • Our policy is not posted, but if a patient asks, I assure them that anyone who is not wholly satisfied with their experience and eyewear from us will indeed get a full 100% refund if one wishes. It’s very, very rare that we issue a refund.eyecare practice

  • I am absolutely a proponent of the idea that we are selling for the future. Most of our refund patients also return. If you consistently sell for the future, keeping customer satisfaction in favor of a few more bucks and/or a hard sell approach, in several years you’ll find your patient base almost maintenance-free. The only repeat business we should lose is patients who pass away, patients who move away, and patients who are impossible to please and who are gladly allowed to take their complaining/insane/abusive business elsewhere.

  • Thinking back…for the half-dozen or so refunds I’ve given out in 34 years of business, at least ¾ of those clients subsequently came back for more purchases, and have remained long term clients. Since I don’t perceive any real pattern here, therefore no fire that needs dousing, in our store we will continue to entertain and give out a refund to any client who desires one.

  • Due to the time involved and custom nature of eyewear; all sales are final. This is posted on the signed receipt and the store receipt. If there is an optical problem we are better served to solve than anybody else, but we do not count buyer’s remorse as an optical issue.

  • On all RX eyewear: we will gladly give you a full refund, exchange, or an RX-change (at no charge), within 30 days from date of purchase. After those 30 days, exchanges and RX-changes will vary upon type of lenses used. There will be no refunds after the 30 day period.

  • No refunds. We will restyle in a reasonable amount of time.

  • The official policy is 30 days no questions asked. My policy is if there’s a visible problem, I’ll refund cheerfully. Vision problem is defined as doctor change.

  • Refunds we will generally give quite cheerfully once we have exhausted all refit and remake possibilities, or if the patient is just bound and determined to be unhappy.

  • Whatever seems honorable under the circumstances.

  • Canceled orders are our bigger problem. We have highly visible signs in the dispensary, “Eyeglass lens orders are highly customized and cannot be canceled once they have been placed. A restocking fee may be assessed on stopped orders.”

  • We also gave full refunds until just recently. We seemed to have a rash of patients who were unwilling to work with us regarding script or style. The common thread was, “I just don’t have time for this, give me my money back.” Upon evaluation they were outside RX’s and most did not live in the area. We have never had difficulty with the patients we had worked with and will continue to give full refunds to those who make an honest attempt to clear up whatever the problem they may have. Even after multiple remakes for whatever reason. Our new policy states that prescription lenses are custom made and full refunds are not possible, we will gladly refund on frames returned in good condition within 60 days. We will still look at a case by case basis and do the best thing for our long term outlook. This is printed on the back of every receipt and we mention it to every patient.

  • I have had people that I actually had to force a refund on them. They were wanting me to restyle them every month, and always complaining  about everything (the frame I looked at didn’t have this clear spot, demi-amber, in the same place as the one I first looked at) even though it was the exact same sample they looked at. When they came back in again wanting it done for the fourth time, I quickly wrote out a check and gave it to them. I used the immortal line by one of our Optiboarders, “I’m declining the opportunity to disappoint you again.” Then I put the glasses into a zip lock frame bag and pounded them into rubble with a hammer in front of her. “Hey those are my glasses!” To which I replied, “No, I just gave you your money back – they’re my glasses.”

  • If it is our fault we fix it, but how does a refund solve the issue? If we sell a product that we cannot deliver, it is the customer's choice and normally they just want glasses. So we restyle and life is good.

  • If it’s a lens change, frame change, or RX change we normally do it at no cost, but if they yell at us and blame us we charge them ½ for the lenses. After number 2 they all pay for the lenses at ½ off. This can happen with outside RX’s and the person is very happy to pay ½ off at this point.

Share with us the refund policy in place at your office or shop!


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Tags: Optical Dispensing, Tips & Tools, Customer Service

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